Chairing A Meeting For The First Time

Open a meeting or a conference call by greeting everyone and introducing yourself.

Chairing a meeting for the first time. Prepare the agenda and any accompanying materials. Start with a few basic rules. If it doesn t work perfectly first time keep on trying. I m michelle carter project manager at antiveo and i ll be chairing the meeting today.

Chairing a meeting for the first time may feel onerous. The meeting lacks a clarity of purpose i e the aims and objectives are not clearly defined. Then send these out to the participants allowing plenty of time for them to prepare too. Do this with the objectives of the meeting in mind.

The follow up to the meeting is just as important as the meeting itself. Start and finish the meeting on time. The idea is to implement only the ones you think your group needs. There may be new people there and even regular attendees will forget.

A group can take a while to get used to the meeting rules you ve agreed. Hello everybody and thanks for joining. First of all you need to plan and prepare for your meeting. Make sure you are clear about what needs to be achieved.

Of course being a chair here means that you re the person in charge of conducting the meeting not a piece of furniture. The meeting is unnecessary and revolves around discussion of trivial issues thus wasting members valuable time. Why meetings may be ineffective. The first point of any regular meeting that you chair should be to ask those responsible to report back on their progress from the previous meeting.

When you learn that you ll be chairing an upcoming meeting one of the first things you should do is to spend a little time talking to the people who will be attending especially high ranking or important people. Discuss the upcoming meeting with your attendees. There are many reasons why meetings are not effective some of these include. Here are eight common meeting procedures to get you started.

Monitor and evaluate how successful they prove to be in your meetings.